Even in this modern-day world where more and more documents turn digital, you may still find yourself with plenty of paper documents stuffed into random spaces around your business. By being disorganised, you won’t be able to find any you may need quickly and easily. This could lead to problems, especially if you need to reference something quickly or in time-sensitive matters.
So read on for how to archive your documents.
Destroy What You Don’t Need
While some documents may be essential to keep for future reference, you’ll probably find you’re holding onto a lot of information that doesn’t actually need to be kept. So you might as well get rid of it. While it may not include key information, your documents might contain information that you might not want getting out such as payment information, client information or other sensitive content.
You can do this by shredding your documents before you dispose of them, or using a professional destruction service that knows methods of destroying your documents safely.
Develop A System
You don’t want to be spending hours sifting through documents trying to find the one you need. Developing an organisation system is paramount to the success of your document archive. You can arrange by alphabet, department, the file type of a combination of them. You can then go straight to the document you need using your handy filing systems.
If you can, see if your documents can be digitised. This can be done by scanning them into online copies so you can then dispose of the paper copy that is taking up the room. The benefit of putting documents online is that you can assign keywords and search for them easily, making document recovery a lot easier. You also don’t even have to move from your desk, instead of going to a different room of location to search for your file.
Invest In Storage
If you have a lot of documents, you might not have the space to store them at your workplace, so invest in storage space that will keep your documents safe. Storage units can protect them from debris, moisture and dust that could harm them. They’ll also be safe from natural disasters such as fire or flooding.
If you need a place to archive your documents, Essex Removals offers safe storage at our state of the art facility in Essex. This will offer you the space to keep your workplace clutter-free while keeping all the documents you need to be stored in one place. Our facility is secure, meaning all your sensitive information which could be in your files safe and protected.
We don’t just do archive storage, also offering storage for any type of belongings. So whether you need to store documents or office movers, Essex Removals can help you. So give us a call now on 01708 722 277 to talk through your requirements with one of our helpful and friendly staff, or visit our website to view the full range of services we offer as a quality removal company.